Ice Cream Van Hire for School Fetes — Brisbane & SE QLD
A soft-serve van is one of the most crowd-pleasing stalls at any school fete — and with Aarav Ices, the school keeps a share of every cone sold.
Why school fetes and soft-serve work so well together
School fetes thrive on high-turnover, crowd-pleasing food stalls — and soft-serve ticks every box. It\'s fast to serve, appealing to all ages from kindergarten to parents and grandparents, and generates a consistent queue that keeps the stall looking active. When managed well, an ice cream van is often the busiest stall at the fete.
Aarav Ices has been serving school fetes, carnivals, and community fundraisers across South-East Queensland for over 10 years. We\'re familiar with the compliance requirements schools face: food-safety certificates, Working With Children Checks for all staff, public liability insurance, and council-issued permits. We bring every document to every event and can send copies to your school office in advance so the P&C committee has nothing to chase.
Our profit-share model is designed specifically for school fundraising. Rather than paying a vendor fee and walking away, your school keeps a portion of every cone sold — meaning the more popular the stall, the more the school raises. For schools with larger expected crowds, this can work out significantly better than a flat-fee arrangement. We\'ll project both options for you when we quote, based on your expected attendance, and you choose what works. Tina Roberts, who booked Aarav Ices for a Brisbane school fete, described the experience: "Quick handling, smooth set-up. Thanks to the whole team." That efficiency matters when you\'re coordinating dozens of stalls and volunteers on a busy fete day.
Aligned with QLD Health food safety and council licensing.
"Flavours were just spot on."
— Kate B., Brisbane
Everything in your booking
One quote, no surprises — the van, staff, flavours, permits, and service are all included.
Van, staff & equipment
Fully self-contained van with trained staff, serving equipment, cones, cups, and napkins. We bring our own power — no site outlet required.
8+ soft-serve flavours
Child-favourite flavours alongside our full rotation: Butter Caramel, Belgian Chocolate, Honey Salted Almond, Passionfruit Cheesecake, Turkish Delight, Macadamia, Turmeric & Orange, and Limoncello.
Full compliance documentation
Council permits, food-safety certificates, public liability insurance, and WWCC documentation — all provided on the day and available to the school office beforehand.
Flat fee or profit-share
Choose the arrangement that suits your fete model. We'll advise on which option is likely to raise more for your school based on your expected crowd size.
3–6 hour service window
Typical school fete service runs 3–6 hours. We'll stay for the full event and coordinate our start and finish time with your organising committee.
Why Aarav Ices for your school fete catering
10+ years across South-East Queensland. Council approved. Allergy-friendly. Child-safe.
Profit-share fundraising option
Choose a profit-share arrangement and the school keeps a portion of every cone sold. For larger crowds, profit-share can raise meaningful funds without any upfront cost to the school. Ask us to project numbers for your expected attendance.
Full school compliance paperwork
Council permits, food-handler certificates, public liability insurance, Working With Children Checks for every staff member, and medical fitness certifications — all on-hand the day of the fete. Your office won't need to chase paperwork.
WWCC-checked, child-safe staff
Every Aarav Ices staff member holds a current Queensland Blue Card (WWCC), trained food handler certification, and medical fitness clearance. Safe around children by default, not as an afterthought.
Allergy-friendly for every child
Vegan, dairy-free, gluten-free, and nut-free options come standard on every van. For school communities with high allergy prevalence, we can run a dedicated nut-free service — mention this in your enquiry.
How it works — from enquiry to event day
Four simple steps from your first message to the first cone served.
Contact us with your fete details
Share your fete date, school address, expected attendance, and whether you're interested in flat fee or profit-share. Call 0433 145 531 or use our online form.
We send a tailored proposal
Within 4 business hours we'll come back with options — flat fee and projected profit-share figures — so your committee can make an informed decision.
Confirm & share compliance docs
Once you confirm, we'll send compliance documentation ahead of the fete — WWCC certificates, food-handler certs, public liability insurance, and council permits.
Arrive, serve & reconcile
On the day we set up early, serve through the event, and for profit-share bookings reconcile the total sales with the school at pack-down.
Planning tips: school fete ice cream van
Quick advice for a smooth school fete catering booking.
Book 4–6 weeks ahead
Popular fete dates — especially spring term — book quickly. Aim to confirm 4–6 weeks ahead to secure your pref...
Position the van near the main entry
A van positioned near the entrance or central gathering area generates the longest queues and highest turnover...
Request compliance docs before the event
Many schools require WWCC and food-safety documentation before the vendor arrives on site. We can provide all...
Flag any nut-free school policies
If your school has a nut-free policy, mention it in your enquiry and we'll plan a flavour range that excludes...
Aarav Ices in action
Real photos from real events across South-East QLD.
What our customers say
Verified reviews from real Aarav Ices events.
"All the flavours were just spot on — the kids felt amazed."
"Quick handling, smooth set-up. Thanks to the whole team."
"Very good at ice cream service — and the gluten-free options were a hit."
FAQs — School Fete Catering
Common questions about booking Aarav Ices for your event. Can't find what you need? Get a quote and we'll reply within 4 business hours.
Yes — for school fetes and fundraisers we offer either a flat fee or a profit-share arrangement. Profit-share lets the school keep a portion of every cone sold, which works well for larger fete crowds.
It depends on attendance, weather, and the flavour range. We've seen successful school fetes raise meaningful amounts with profit-share. Tell us your expected crowd size and we'll project realistic numbers.
Yes — council permits, food-handler certificates, public liability insurance, Working With Children Checks for all staff, and medical-fitness certifications. We bring copies on the day.
Typical school-fete services run 3–6 hours of active serving. Some fetes have us stay all afternoon. Your quote will spell out exactly what's included.
Pricing depends on event size, location, date, and the flavour range you choose. Most weddings and corporate events fall in a flat-fee bracket; school fetes can opt for a flat fee or profit-share arrangement. Send us your details and we'll come back with a tailored quote within 4 business hours.
For weddings and peak summer dates, 6 months ahead is ideal. For most other events, 4 to 6 weeks notice usually secures your preferred date. Last-minute bookings are sometimes possible — just call us to check availability.
Yes — every van is fully licensed and council approved across South-East Queensland. We bring all the relevant permits and food-safety certificates to every event.
Still have a question we haven't answered?
We also cater these events
Aarav Ices serves across all event types in South-East QLD.
School Fete Catering ice cream van across SE QLD
We cover Brisbane, Gold Coast, Ipswich, Logan, Moreton Bay, Redland, and the Sunshine Coast.
Planning yours in the river city? Start with our Brisbane ice cream van hire hub for suburbs, venues and pricing.
Heading coastal? We also cover ice cream van hire on the Gold Coast and the Sunshine Coast.
Ready to add soft-serve to your school fete?
Get a tailored quote — flat fee or profit-share — within 4 business hours.
Mon–Fri 9am–6pm · Reply within 4 business hours
Get your free ice cream van quote.
Tell us about your event in 60 seconds. We'll come back with a tailored quote — no spam, no pressure.
- ✓ Tailored to your guest count, location and date
- ✓ Includes set-up, service, and pack-down
- ✓ Vegan, gluten-free, dairy-free options included
- ✓ All council permits and certificates on the day